Health & Safety Policy

Statement of Intent
This setting believes that the health and safety of children is of paramount importance. We make our setting a safe and healthy place for children, parents, staff and volunteers.

Aim
We aim to make children, parents and staff aware of health and safety issues and to minimise the hazards and risk to enable the children to thirve in a healthy and safe environment.

Insurance Cover
We have a public liability insurance and employers’ liability insurance. The certificate for public liability is displayed next to the main door.

Method
In order to achieve these aims we adhere to the following proceudres
• Our designated member of staff responsible for health and safety is Jayne Collins, seconded by Janet Bellamy
• She is competent to carry out these responsibilites
• She has undertaken health and safety training and regularly updates her knowledge and understanding
• We display the necessary health and safety post in the Kitchen.

Risk assessment
Our risk assessment process covers adults and children and includes:
• Checking for and noting hazards and risks indoors and outside, and in our premises and activities
• We note the level of risk and who might be affected
• Deciding which areas need attention
• Deveoping an action plan that specifies the action required, the timescales for action, the person responsible for the action and any funding required.

Where more than 5 staff and volunteers are employed this risk assessment is written and reviewed regularly.

We maintain lists of health and safety issues, which are checked:
• Daily before the session begins
• Termly
• Our induction training for stsaff includes a clear explanation of health and safety issues so that all adults are able to adhere to our policy and procedures as they understand their shared responsibility for health and safety. The induction covers matters of employee well-being, including safe lifting and the storage of potentially dangerous substances
• Records are kept of these induction training sessions ans new staff are asked to sign the records to confirm that they have taken part
• Health and safety is a general topic that is explained to the parents of new children so that they understand the part played by these issues in the daily life of the setting
• As necessary, health and safety training is included in the annual training plans of staff, and health and safety is discussed at staff meetings
• We operate a no smoking policy
• Children are made aware of health and safety issues through discussions, planned activities and routines.

Children’s safety
• We ensure all staff employed have been checked for criminal records by an enhanced disclosure from the Criminal Records Bureau
• Staff will be supervised until a satisfactory CRB check has been received, when they can then undertake time with children according to the CRB check results and pre-school procedures
• Supervision of children on their own by adults is undertaken by informing other adults of the intent
• All children are monitored by an adult
• Whenever children are on the premises at least two adults must be present.

Security
• Systems are in place for the safe arrival and departure of children
• Registration of adults – staff, volunteers and visitors – are recorded
• Our security systems prevent unauthorised access to our premises
• Our security systems prevent children from leaving our premises unnoticed
• The personal possessions of staff and volunteers are securly stored during sessions.
Windows
• Low leverl windows are made from materals that prevent accidental breakage or are made safe
• Windows are protected from accidental breakage or vandalism from people outside the buidling
• Windows above the ground floor are secured so that children cannot climb through them.

Doors
• We take precautions to prevent children’s fingers from being trapped in doors

Floors
• All floor surfaces are checked daily to ensure they are clean and not uneven, wet or damaged, and appropriate measures taken if found they are.

Kitchen
• Children do not have unsupervised access to the kitchen
• At least one person as an in-date Food Hygiene Certificate if food other than a mid-morning snack is given
• All staff follow the guidelines of Safer Food Better Business (obtainable from the Food Standards Agency)
• The nominated persons understand the principles of Hazard Analysis and Critical Control Point (HACCP) as it applies to their business. This is set out in Safer Food Better Business. The basis for this is risk assessment as it applies to the purchase, storage, preparation and serving of food to prevent growth of bacteria and food contamination.
• The nominated persons responsible for food preparation and serving carry out daily opening and closing checks on the kitchen to ensure standards are met consistently (see Safer Food Better Business)
• All surfaces are clean and non-porous
• There are separate facilities for hand-washing and for washing up
• Cleaning materials and other dangerous materials are stored out of children’s reach
• When the children take part in cooking activities, they:
o Are supervised at all times
o Are kept away from hot surfaces and hot water
o Do not have unsupervised access to electrical equipment

Electrical/gas equipment
• All electrical/gas equipment confirms to safety requirements and is checked regularly
• Our boiler/electrical switch gear/meter cupboard is not accessible to the children
• Fires, heaters, electric sockets, wires and leads are properly guarded and the children are taught not to touch them
• Storage heaters are checked daily to make sure they are not covered
• There are sufficient sockets to prevent overloading
• The temperature of hot water, accessible by children, is controlled to prevent scalds
• Lighting and ventilation is adequate in all areas including storage areas.

Storage
• All resources and materials from which children select are stored safely
• All equipment and resources are stored or stacked safely to prevent them accidently falling or collapsing

Outdoor area
• Our outdoor area is securely fenced
• Our outdoor area is checked for safety and cleared of rubbish before it it used
• Adults and children are alerted to the dangers of poisonous plans, herbicides and pesticides
• Where water can form a pool on equipment, it is emptied before children start playing outside
• Outdoor activities are arranged so that they are monitored by adults.

Hygiene
• We regularly seek information from the Environmental Health Department and the Health Authority to ensure that we keep up to date with the latest recommendations
• Our daily routine encourages the children to learn about personal hygiene
• We have a daily cleaning routine for the setting
• We have a schedule for cleaning resources and equipment, dressing-up clothes and furnishings
• The toilet area has a high standard of hygiene including hand washing and drying facilities
• We implement good hygiene practices by:
o Cleaning tables between activities
o Cleaning toilets regularly
o Wearing protective clothing – such as aprons and disposable gloves – as appropriate
o Providing sets of clean clothes
o Providing tissues and wipes

Activities
• Before purchase or loan, equipment and resources are checked to ensure that they are safe for the ages and the stages of the children currently attending the setting
• The layout of play equipment allows adults and children to move safely and freely between activities
• All equipment is reqularly checked for cleanliness and safety and any dangerous items are repaired or discarded
• All materials – including paint and glue – are non-toxic
• Sand is clean and suitable for children’s play
• Planned physical play is constantly monitored
• Children are taugt to handle and store tools safely
• Children who are sleeping are checked regularly
• Children learn about health, safety and personal hygiene through the activities we provide and the routines we follow

Food and drink
• Staff who prepare and handle food receive appropriate training and understand and comply with food safety and hygiene regulations. (Regulation (EC) 852/2004 of the European Parliament and of the Council on the Hygiene of Foodstuffs replaces previous Food Safety Regulations and the requirements are set out in Safer Food Better Business obtainable from the Food Standards Agency
• All food and drink is stored separately
• Adults do not carry hot drinks through the play area(s) and do not place hot drinks within reach of children
• Snack and meal times are appropriately supervised and children do not walk about with food and drinks
• Fresh drinking water is available to the children on request and if an adults sees the need
• We operate systems to ensure that children do not have access to food/drinks to which they are allergic.

Outings and visits – see Outings Policy
• We have agreed procedures for the safe conduct of outings
• Parents sign a general consent on registration for their children to be taken out as a part of the daily activities of the setting
• Parents always sign consent forms before major outings
• A risk assessment on the proposed venue is carried out before an outing takes place
• Our adult to child ratio for outings is high, normally one adult to two children
• Named children are assigned to individual staff to ensure each child is individually supervised and to ensure no child gets lost and that there is no unauthorised access to children
• Outings are recorded in an outings record book stating:
o The date and item of outing
o The venue and mode of transport
o Names of staff assigned to named children
o Time of return
• Staff take a mobile phone on outings, and supplies of tissues, wipes, pants etc. as well as a mini first-aid pack, a snack and water. The amount of equipment will vary and be consistent with the venue and the number of children as well as how long they will be out for
• A minimum of two staff should accompany children on outings even where parent volunteers are assisting and a minimum of two staff should remain behind with the rest of the children.

Missing child – see Lost Children Policy
If a child goes missing from the setting:
• The person in charge will carry out a thorough search of the building and garden
• The register is checked to make sure no other child has also gone astray
• Doors and gates are checked to see if there has been a breach of security whereby a child could wander out
• The person in charge talks to staff to establish what happened
• If the child is not found, the parent is contacted and the missing child is reported to the police

If a child goes mssing from an outing where parents are not attending and responsible for their own child, the setting ensures that there is a procedure that is followed.
• As soon as it is noticed that a child is missing, staff on the outing ask children to stand with their designated person and carry out a headcount to ensure that no other child has gone astray. One staff searches the immediate vicinity but does not search beyond that
• The person in charge is informed, if she is no on the outing and makes her way to the venue to aid the search and be the point of contact for the police as well as her support staff.
• Staff take the remaining children back to the setting
• The person in charge of the setting contacts the child’s parent who makes their way to the setting or outing venue as agreed with the person in charge
• The staff contact the police using the mobile phone and report the child as missing
• In an indoor venue, the staff contact the venue’s security who will handle the searchg and contact the police if the child is not found
• The person in charge contacts the chairperson of the management committee who comes down to the setting as soon as possible.

The investigation procedure
• The management committee chairperson carries out a full investigation taking written statements from all the staff present at the time, or who were on the outing
• The key person/stasff writes an incident report detailing:
o The date and time of the incident
o What staff/children were in the group/outing
o When the child was last seen in the group/outing
o What has taken place in the group/outing since then
o The time it is estimated that the child went missing
• A conclusion is drawn as to how the breach of security happened
• If the incident warrants a police investigation, all staff co-operate fully. In this case, the police will handle all aspects of the investigation, including interviewing staff. Social Services may be involved if it seems likely that there is a child protection issue to address
• The incident is reported under RIDDOR arrangements and is recorded in the incident book; the local authority health and safety office may want to investigate and will decide if there is a case for prosecution
• Ofsted is informed
• The Insurance Department at the Pre-school Learning Alliance is informed.

Animals
• Animals visiting the setting are free from disease and safe to be with children, and do not pose a health risk
• Our setting’s pets are free from disease, safe to be with children, and do not pose a health risk
• Children wash their hands after contact with animals
• Outdoor footwear worn to visit farms are cleaned of mud and debris and should not be worn indoors.

Fire safety
• The person in charge and staff are familiar with the requirements of the Regulatory Reform (Fire Safety) Order 2005 which came into force in October 2006 and replaced any previous fire safety regulations
• Details are obtainable from ww.opsi.gov.uk
• Guidance that applies to early years settings is set out in: Fire Safety Risk Assessment – Educational Premises (ISBN 978 1 85112 819 8)
• The basis of the new regulations is risk assessment. Managers will carry out a risk assessment; this will be written where there are more than 5 staff. This will follow the guidance as set out above
• Settings in rented premises will ensure that they have a copy of the risk assessment that applies to the building and that they contribute to regular reviews
• Fire doors are clearly marked, never obstructed and easily opened from the inside
• Smoke detectors/alarms and fire fighting appliances conform to BSEN standards, are fitted in appropriate high risk areas of the building and are checked as specified by the manufacturer
• Our emergency evacuation procedures are approved by the Fire Safety Office and are:
o Clearly displayed in the premises
o Explained to new members of staff, volunteers and parents
o Practiced regularly at last once every six weeks
• Records are kept of fire drills and the servicing of fire safety equipment.

First aid and medication
At least one member of staff with current first aid training is on the premises or on an outing at any one time. The first aid qualification includes first aid training for infants and young children. The first aid kit is located in the kitchen and contains recommended products to administer paediatric first aid and emergency adult first aid.

• The first aid box is easily accessible to adults and is kept out of reach of children
• No un-prescribed medication is given to children, parents or staff.

At the time of admission to the setting, parents’ written permission for emergency medical advice or treatment is sought. Parents sign and date their written approval.

Parents sign a consent form at registration allowing staff to take their child to the nearest Accident & Emergency Unit to be examined, treated or admitted as necessary on the understanding that parents have been informed and are on their way to the hospital.

Our accident book
• Is kept safely and accessibly
• All staff and volunteers know where it is kept and how to complete it
• Is reviewed regularly to identify any potential or actual hazards.

Ofsted is notified of any injury requiring treatment by a general practitioner or hospital doctor, or the death of a child or adult.

When there is any injury requiring general practitioner or hospital treatment to a child, parent, volunteer or visitor or where there is a death of a child or adult on the premises, we make a report to the Health & Safety Executive using the format for the Reporting of Injuries, Diseases and Dangerous Occurrences.

Dealing with incidents
We meet our legal requirements for the safety of our employees by complying with RIDDOR (The Reporting of Injury, Disease and Dangerous Occurrences Regulations). We report to the Health & Safety Executive:

• Any accident to a member of staff requiring treatment by a general practitioner or hospital
• Any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak
• Any dangerous occurrence is recorded in our Incident Book. See below.

Information for reporting the incident to the Health & Safety Officer is detailed in the Pre-school Learning Alliance’s publication, Accident Record.

Our Incident Book
• We have ready access to telephone numbers for emergency services, including local police. Where we are responsible for the premises we have contact numbers for gas and electricity emergency services, carpenter and plumber. Where we rent premises, we ensure we have access to the person responsible and that there is a shared procedure for dealing with emergencies
• We keep an incident book for recording incidents including those that are reportable to the Health & Safety Executive as above
• These incidents include:
o Break in, burglary, theft of personal or the setting’s property
o An intruder gaining unauthorized access to the premises
o Fire, flood, gas leak or electrical failure
o Attack on a member of staff or parent on the premises or near by
o Any racist incident involving a staff or family on the centre’s premises
o Death of a child
o A terrorist attack, or threat of one
• In the incident book we record the date and time of the incident, nature of the event, who was affected, what was done about it – or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, should also be recorded.
• In the unlikely event of a terrorist attack, we follow the advice of the emergency services with regard to evacuation, medical aid and contacting childrens’ families. Our standard Fire Safety Policy will be followed and staff will take charge of their key children. The incident is recorded when the threat is averted
• In the unlikely event of a child dying on the premises, for example, through cot death in case of a baby, or any other means involving an older child, the emergency services are called, and the advice of these services are followed
• The incident book is not for recording issues of concern involving a child. This is recorded in the child’s own life book.

Administration of medication
• Only prescribed medication may be administered. It must be in date and prescribed for the current condition
• Children taking prescribed medication must be well enough to attend the setting eg. Inhaler not antibiotics
• Children’s prescribed drugs are stored in their original containers, are clearly labeled and are inaccessible to the children
• Parents give prior written permission for the administration of medication. This states the name of the child, name(s) of the parent(s), date the medication starts, the name of the medication and prescribing doctor, the dose and times, or how and when the medication is to be administered
• The administration is recorded accurately each time it is given and is signed by staff. Parents sign the record book to acknowledge the administration of a medicine
• If the administration of prescribed medication requires medical knowledge, individual training is provided for the relevant member of staff by a health professional, including inhalers
• We use a Medication Record book for recording administration of medicine and comply with the detailed procedures set out in that document.

Sickness
Our policy for the exclusion of ill or infectious children is discussed with parents. This includes procedures for contacting parents – or other authorized adults – if a child becomes ill while in the setting.
• We do not provide care for children who are unwell, have a temperature, or sickness and diarrhea, or who have an infectious disease, we need a minimum of 48 hours clear of sickness before their return
• Children with headlice are not excluded but must be treated to remedy the condition
• Parents are notified if there is a case of headlice in the setting
• Parents are notified if there is an infectious disease, such as chicken pox
• HIV (Human Immunodefiency Virus) may affect children or families attending the setting. Staff may or may not be informed about it
• Children or families are not excluded because of HIV
• Good hygiene practice concerning the clearing of any spilled bodily fluids is carried out at all times
• Staff suffering from sickness and diarrhea do not attend until 48 hours clear
• The local authority’s medical officer for environmental health is notified of any infectious diseases that a qualified medical person considers notifiable (Infectious Disease Notification Act 1889). Ofsted is also informed where this is the case. The full list is obtainable from www.patient.co.uk and includes common childhood illnesses such as measles.

Safety of adults
• Adults are provided with guidance about the safe storage, movement, lifting and erection of large pieces of equipment
• When adults need to reach up to store equipment or to change light bulbs they are provided with safe equipment to do so
• All warning signs are clear and in appropriate languages
• Adults do not remain in the building on their own or leave on their own after dark
• The sickness of staff and their involvement in accidents are recorded. The records are reviewed termly to identify any issues that need to be addressed.

Records
In accordance with the statutory guidance of EYPS we keep records of:

Adults
• The names and addresses of all staff on the premises, including temporary staff who work with the children or who have substantial access to them
• The names and addresses of the owners or of all members of the management committee
• All records relating to the staff’s employment with the setting, including application forms, references, results of checks undertaken etc.

Children
• The names, addresses and telephone numbers of parents and adults authorized to collect children from the setting
• The names, addresses and telephone numbers of emergency contacts in case of children’s illness or accident
• The allergies, dietary requirements and illnesses of individual children
• The times of attendance of children, staff, volunteers and visitors
• Accidents and medicine administration records
• Consents for outings, administration of medication and emergency treatment
• Incidents.

This policy was reviewed May 2008 
Registered Charity No: 1021287
Ofsted urn: EY340143